This sub menu lets you configure various settings related to the availability of the form and access permissions.

Online

The online switch lets you switch the form to online of offline. When set to offline, the form cannot be viewed or submitted. Use this for example when you wish to performance maintenance operations.

Anonymized submit

When this option is activated, the user name of the user who submitted the form is not logged in the system's protocol.

One-time submission ID

Some forms may only be sent once per user or mail address. This forms allows you to configure an ID template that should contain variables, so that submitted forms with the same generated ID as already existing form records are rejected.

Assuming a form contains an input field tfMail, the following one-time submission ID can be used to limit form submissions to distinct mail addresses.

Every time a form is submitted, the one-time submission ID is generated from the value of the input field tfMail. If there exists a form record with this ID already, the submission is rejected and an error message is displayed. This error message can be customized by editing the HTML system template One-time submission error.

Available variables are form value variables and template variables.

In case the generated one-time submission ID is empty after all variables were replaced, the check is skipped and the form submission is not rejected. It is recommended you mark all form fields for the one-time submission ID as required.

The one-time submission ID must not be longer than 1024 characters. If possible, set a length restriction on the corresponding form fields in the Xima® Formcycle Designer.

When changing the one-time submission ID template, you can update all existing form records with the button to the top left. In case this result in duplicate IDs, the update process is aborted and all conflicting form records are shown. If the ID template is empty and an update is performed, all existing IDs are removed.

Available from-until

This lets you limit the form's availability to a certain time range. When the form is not available, it can neither be viewed nor submitted. When no limit is set for available from and Available until, no restriction applies.

Settings per state

These settings can be configured separately for each state.

Unregistered review

When this option is enabled, form records with this state may be viewed by anonymous users, assuming they have got a link to the form with the process ID.

When this option is disabled, users need to sign in in order to gain access to form records.

Delete form records

Whether a form record with this state can be deleted in the inbox.

Settings per user group

These settings can be configured separately for each user group.

View forms

Whether users belonging to this user group may view the form. When no user group is selected, no restriction applies and all users may view the form. When a restriction to certain user groups is set, a login screen is shown when trying to open the form.

Edit forms

Whether user belong to this user group may edit the form in the Xima® Formcycle Designer. When no user group is selected, all user may edit the form.